At NEON, we know that you can’t separate the external work of the organisation from the internal work. They are so interlinked and interdependent that they both have to be given priority and resources if we want to achieve high impact. We see them as inseparable. So the purpose of this role is to support NEON achieving its mission by ensuring the smooth running of NEON’s finance systems and processes. You’ll do this by delivering on the main financial tasks day-to-day, and support with finance projects aimed at improving NEON’s systems.

Location

Hybrid working. Our flexible working policy requires everyone to be in our east London office for 25% of the time as a minimum because building in-person relationships is important to us (that could be one week a month, or a day or two a week), but you’re welcome to be there more as many staff are.

Hours

Full-time, which for NEON is 28 hours a week - the equivalent of a 4 day standard work week. This can be done over 4 or 5 days, that’s totally up to you. Hours are generally flexible, with some core meetings everyone has to be at.

Key Responsibilities:

1. Doing all of our day-to-day fundraising administration to keep us well-organised and compliant. This includes: a. Recording and monitoring fundraising data using our Fundraising Tracking Database b. Keeping all of our grant agreements, contracts and other relevant documentation ell-organised on GDrive and elsewhere c. Ensuring compliance with the financial requirements of the grant agreements, and updating and maintaining the grant payments schedule d. Raising invoices on Xero in line with funder agreements - noting instalment dates and receipts
2. Preparing payroll each month, ensuring everything happens on time and coordinating with our payroll agency. (This may only be a temporary responsibility)
3. Processing and reconciling payments. This includes: a. Reconciling bank receipts and chasing late payments b. Processing supplier invoices and payments c. Monitoring our team’s Pleo card expenses and posting on Slack to our team for authorisation d. Managing the subscriptions on Pleo cards (this is likely a temporary responsibility until our People & Ops Manager returns from sabbatical leave)
4. Preparing some financial reports and accounts. This includes accounts to trial balance, and ad hoc reports from Xero when our team have finance queries or need support
5. Supporting with finance projects which make our finance systems work more eciently, simply and sustainably e.g. helping to update our budget spreadsheets and approach to budgeting, or moving to a new bank
6. Supporting the Head of Finance with budgets, financial planning and reports and any other ad hoc finance tasks
7. Being part of Ops Hub shared work and cross-organisational work and team days

Benefits

a 28-hour week, 7.5% employer matched pension, flexible working, 20 days holiday per year (25 days pro rated for a 4 day week), plus bank holidays and Christmas break, a progressive Parenting Policy, Sabbatical Policy, and a generous staff development budget

Reporting to

Head of Finance